Searching for a laser printer all in one that balances printing, copying, scanning, and sometimes faxing can feel overwhelming. The best models vary widely in speed, cost, and features, making it tough to pick the right fit. The HP LaserJet Pro MFP 3101sdw stands out for its reliability and wireless convenience, while the Canon imageCLASS MF465dw II offers high speed and expandability for busy offices. Tradeoffs often involve balancing upfront costs against ongoing supplies, or choosing between speed and multifunction options. Keep reading to see how these models compare and which might suit your specific needs.
Key Takeaways
- High-speed models like the Canon imageCLASS MF465dw II are ideal for busy work environments, but come at a higher price point.
- Wireless connectivity and mobile printing features are common in top picks, making remote printing straightforward.
- Budget options such as Brother DCP-L2640DW deliver solid monochrome printing but often lack color or advanced features.
- Models with larger paper capacities and automatic duplexing save time in high-volume settings, though they tend to be more expensive.
- Color laser all-in-one printers tend to cost more initially and in consumables but are better suited for businesses needing vibrant, professional-quality documents.
| HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer |  | Best Compact Monochrome Laser for Small Teams | Printer Type: Laser | Print Speed: 35 ppm black and white | Maximum Copies Per Run: 999 copies | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson® Workforce® Pro WF-4820 Wireless Color Inkjet All-In-One Printer, Black, Large |  | Best Value for High-Volume Color Printing | Print Speed: 25 black / 12 color ppm | First Page Out: Fast | Paper Capacity: 250 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| Canon imageCLASS MF465dw II Wireless Duplex Laser Printer with Print, Copy, Scan, Fax, Expandable Paper Capacity, 3-Year Warranty, 42 PPM |  | Best for High-Volume Monochrome Office Work | Print Speed: 42 pages per minute | First Print Time: about 5 seconds | Paper Capacity: Expandable to 900 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet MFP M235sdw All-in-One Laser Wireless Printer, Scan/Copy, Black & White, Duplex, Office Use |  | Best for Small Offices Needing Monochrome Efficiency | Print Speed: Up to 28 pages per minute | Connectivity: Wireless, Ethernet | Functions: Scan, copy | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer |  | Best for Small Teams with Fax and Security Needs | Print Speed: Up to 35 pages per minute | Functions: Print, scan, copy, fax | Connectivity: Wi-Fi, Ethernet | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson WorkForce Pro WF-7820 Wireless All-in-One Wide-Format Printer, Auto 2-Sided Print, 13″ x 19″ Copy, Scan & Fax, 50-Page ADF, 250-sheet Capacity, Alexa Compatible |  | Best for Wide-Format High-Volume Printing | Print Technology: PrecisionCore Heat-Free Technology | Maximum Print Size: 13″ x 19″ | Print Speed: 25 ppm black / 12 ppm color | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer |  | Best for Small Offices Needing Speed and Simplicity | Print Speed: 36 ppm | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best for Color-Enabled Office Environments | Product Dimensions: 16.46 x 13.44 x 16.5 inches | Maximum Media Size: 8.5 x 14 inches | Maximum Sheet Input Capacity: 250 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan |  | Best for Space-Constrained Monochrome Office Needs | Print Speed: 36 pages per minute | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW LATEST PRICE | See Our Full Breakdown |
More Details on Our Top Picks
HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer
This model stands out for its fast print speeds of 35 ppm and compact design, making it ideal for small offices with limited space. Compared with the HP LaserJet MFP 3101fdw, it lacks faxing but offers wireless connectivity and duplex printing at a lower price point. Its straightforward interface is perfect for users who want quick, reliable black-and-white printing without fuss. The main tradeoff is its monochrome-only output, which limits versatility if color is needed, and the basic display can feel limiting for complex tasks. Still, for small teams focused on document production, this printer delivers dependable performance without overwhelming features.
Pros:- Fast printing speed of 35 ppm ideal for small office workflows
- Wireless connectivity simplifies device setup and use
- Automatic duplex printing saves paper and reduces costs
- Compact footprint fits small workspaces
Cons:- Limited to black-and-white printing only
- Basic display interface offers limited control
- Cartridges require HP-specific chips or circuitry
Best for: Small office teams needing reliable monochrome printing with minimal space.
Not ideal for: Designers or teams requiring color printing or advanced scanning features.
- Printer Type:Laser
- Print Speed:35 ppm black and white
- Maximum Copies Per Run:999 copies
- Print Resolution:1200 x 1200 dpi
- Connectivity:Wireless, Wi-Fi
- Input Tray Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Dimensions:15.7″D x 16.5″W x 12.3″H
- Weight:23.1 pounds
Bottom line: This printer is perfect for small offices prioritizing speed and simplicity in monochrome document printing.
Epson® Workforce® Pro WF-4820 Wireless Color Inkjet All-In-One Printer, Black, Large
The Epson Workforce Pro WF-4820 makes a compelling case for those who need high-speed color printing along with scanning and copying. It offers 25 black and 12 color ISO ppm, providing vibrant output with DURABrite Ultra inks, which dry instantly—ideal for professional-quality documents. Compared to the Canon imageCLASS MF465dw II, it excels in color versatility and boasts a larger 4.3″ touchscreen for easier navigation, though its ink costs tend to be higher. Its heat-free technology promises durability and less downtime, but it’s more of an inkjet than a laser, which may not suit those valuing toner-based speed and longevity. For heavy workloads with color needs, this is a solid, flexible choice.
Pros:- High-speed printing with 25 black and 12 color ppm
- Vivid, professional-quality color with instant-dry inks
- Large touchscreen improves usability
- Reliable heat-free technology reduces downtime
Cons:- Higher ongoing ink costs compared to laser cartridges
- Inkjet technology may be less durable for frequent heavy use
- Limited to color inkjet printing—not laser
Best for: Small businesses or busy home offices needing fast, reliable color printing with high volume capacity.
Not ideal for: Users who require laser speed and toner durability, or monochrome-focused environments.
- Print Speed:25 black / 12 color ppm
- First Page Out:Fast
- Paper Capacity:250 sheets
- Print Resolution:4800 x 2400 dpi
- Connectivity:Wireless, Bluetooth, Ethernet
- Display:4.3-inch color touchscreen
- Auto Duplex:Yes
- Technology:Heat-Free Inkjet
- Weight:22.5 pounds
Bottom line: This pick suits high-volume color printing needs where speed and quality are top priorities, accepting higher ink costs.
Canon imageCLASS MF465dw II Wireless Duplex Laser Printer with Print, Copy, Scan, Fax, Expandable Paper Capacity, 3-Year Warranty, 42 PPM
The Canon imageCLASS MF465dw II stands out for its rapid 42 ppm print speed and expandable paper capacity, making it ideal for busy small offices or home setups with high volume demands. Its 5-inch color touchscreen provides intuitive control, surpassing the basic interfaces of some laser models. Compared to the HP LaserJet Pro MFP 3101sdw, it offers additional functions like fax and a more robust paper handling system, although it remains monochrome-only. The high-capacity toner is a plus for frequent printing but can be costly to replace. Its wireless setup works well, but initial configuration might challenge less tech-savvy users. Overall, this is a dependable, high-speed monochrome laser with expansive features for demanding workflows.
Pros:- Fast print speed of 42 ppm for high-volume tasks
- Expandable paper capacity up to 900 sheets
- User-friendly 5-inch touchscreen
- Includes fax functionality
Cons:- Monochrome only, no color printing
- Higher toner costs for high-capacity cartridges
- Initial setup may be complex for some users
Best for: Small teams needing fast monochrome printing, copying, and faxing with large paper capacity.
Not ideal for: Those requiring color output or budget-conscious users wary of toner costs.
- Print Speed:42 pages per minute
- First Print Time:about 5 seconds
- Paper Capacity:Expandable to 900 sheets
- Functions:Print, scan, copy, fax
- Connectivity:Wireless, Ethernet, mobile
- Display:5-inch color touchscreen
- Toner:High-capacity, approx. 10,200 pages
- Warranty:3 years
- Weight:approx. 42 pounds
Bottom line: This laser printer is best suited for offices that prioritize speed, high capacity, and multifunctionality in monochrome printing.
HP LaserJet MFP M235sdw All-in-One Laser Wireless Printer, Scan/Copy, Black & White, Duplex, Office Use
The HP LaserJet MFP M235sdw offers a straightforward monochrome laser solution with a focus on speed and wireless connectivity, making it ideal for small offices with 1-5 users. It’s capable of fast two-sided printing at up to 28 ppm, with reliable scanning and copying functions. Compared to the HP LaserJet Pro MFP 3101sdw, it includes wireless, Ethernet, and security features, but it lacks advanced document handling or higher speeds. Its monochrome-only design limits versatility, but for basic document workflows, it performs excellently. The design is compact, but it may lack some of the modern touchscreen controls found in newer models, which could limit ease of use for some users.
Pros:- Fast two-sided printing at 28 ppm
- Wireless and Ethernet connectivity
- Built-in security features
- Compact design
Cons:- Limited to black-and-white only
- No color printing capabilities
- Basic interface may feel dated compared to newer models
Best for: Small offices needing dependable monochrome laser printing with security features.
Not ideal for: Teams requiring color output or multifunctions beyond scanning and copying.
- Print Speed:Up to 28 pages per minute
- Connectivity:Wireless, Ethernet
- Functions:Scan, copy
- Duplex:Yes
- Color:Black & White only
- Suitable Users:1-5
Bottom line: This printer offers reliable monochrome performance for small office environments with security needs.
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer
The HP LaserJet Pro MFP 3101fdw combines fast monochrome printing of up to 35 ppm with versatile functions like scanning, copying, and faxing, making it well-suited for small teams. Its wireless and Ethernet connectivity ensure seamless device integration, while HP Wolf Pro Security offers robust data protection. Compared to the Canon MF465dw, it excels in its all-in-one capabilities, though it remains monochrome-only, limiting its use for color projects. The auto duplex feature helps save paper, and the setup process is straightforward for users familiar with HP’s ecosystem. This model is ideal for teams needing efficient, secure, monochrome workflow management with fax capabilities included.
Pros:- Fast print speed of 35 ppm
- Includes fax, scan, and copy functions
- Wireless and Ethernet connectivity
- Built-in security features
Cons:- Monochrome only, no color printing
- Firmware updates may impact security features
- Cartridges require original HP chips for optimal operation
Best for: Small teams needing fast, secure monochrome printing with fax functionality.
Not ideal for: Those requiring color printing or more advanced document handling features.
- Print Speed:Up to 35 pages per minute
- Functions:Print, scan, copy, fax
- Connectivity:Wi-Fi, Ethernet
- Auto Duplex:Yes
- Supported Devices:Microsoft, Mac, AirPrint, Android, Chromebook
- Security:HP Wolf Pro Security
Bottom line: This all-in-one laser printer is best for small teams prioritizing speed, security, and multifunctionality in monochrome workflows.
Epson WorkForce Pro WF-7820 Wireless All-in-One Wide-Format Printer, Auto 2-Sided Print, 13″ x 19″ Copy, Scan & Fax, 50-Page ADF, 250-sheet Capacity, Alexa Compatible
This Epson model stands out for its ability to handle large, wide-format prints up to 13″ x 19″, making it an ideal choice for creative professionals or technical environments that need larger media. Its high-capacity paper tray and 50-page automatic document feeder support sustained workloads, while wireless connectivity adds convenience. Compared with smaller, more compact all-in-ones like the Brother MFC-L2820DW, this printer sacrifices some desk space for versatility in print sizes. The tradeoff is that it requires genuine Epson cartridges for optimal performance, and Wi-Fi stability can depend on your network. This pick makes the most sense for offices or studios that regularly produce large-format documents and need multi-functionality without sacrificing speed.
Pros:- Handles wide-format printing up to 13″ x 19″ for versatile media needs
- Automatic duplex printing, copying, scanning, and faxing streamline workflows
- Wireless connectivity supports multiple devices seamlessly
- Large 250-sheet paper capacity reduces refilling interruptions
Cons:- Requires genuine Epson cartridges, which can be costly over time
- Wi-Fi performance depends heavily on router quality and placement
- Some advanced features need app downloads and internet connection
Best for: Designers, architects, or technical teams needing large-format printing with multi-function capabilities
Not ideal for: Small home offices with limited space or users who rarely print beyond standard letter size
- Print Technology:PrecisionCore Heat-Free Technology
- Maximum Print Size:13″ x 19″
- Print Speed:25 ppm black / 12 ppm color
- Automatic Duplex:Yes
- Paper Capacity:250 sheets
- ADF Capacity:50 pages
- Connectivity:Wi-Fi 802.11a/b/g/n/ac, Apple AirPrint, Mopria, Epson Connect
- Display:4.3″ color touchscreen
- Cartridge Type:Epson genuine cartridges
Bottom line: This is a strong choice for offices that prioritize large-format printing and multi-functionality over compact size.
Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer
This Brother model is ideal for small workspaces that primarily handle black-and-white documents, offering a fast 36 ppm print rate that surpasses many color-capable models like the HP Color LaserJet Pro 3301sdw. Its compact design makes it easy to fit on limited desks, while the 50-page auto document feeder speeds up multi-page tasks. Unlike color laser printers, it’s limited to monochrome output, which is a tradeoff for lower costs and simplicity. While toner replacement can add to ongoing costs, the device supports high-yield cartridges like the TN830XL. This printer makes the most sense for small businesses or home offices focused on text-heavy documents and who don’t need color printing.
Pros:- Fast print speeds of 36 ppm for quick document processing
- Compact form factor fits well into small workspaces
- Supports cloud and mobile printing for convenience
- Automatic duplex for efficient paper use
Cons:- Limited to monochrome, no color printing option
- Toner replacement can be expensive over time
- Lacks advanced features like touchscreens on some competitors
Best for: Small teams or home offices that mainly print, scan, and copy in black and white
Not ideal for: Creative professionals or teams requiring color output and photo printing capabilities
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Connectivity:Wi-Fi (dual-band), Ethernet, USB
- Touchscreen:2.7 inches
- Compatible Toner:TN830, TN830XL
Bottom line: This is the best fit for small offices prioritizing speed and simplicity in black-and-white printing over color capabilities.
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
This HP model excels for teams that need vibrant, professional-quality color output alongside multi-function features; it’s faster than many color laser printers, with a 26 ppm black & white speed, and offers automatic duplexing. In comparison to the Epson WF-7820, this printer’s color quality and speed cater well to marketing teams or creative work. The tradeoff is that it relies on HP’s proprietary toner cartridges with embedded chips, which can increase supply costs, and some users experience connectivity hiccups that can disrupt workflow. Its size and office-centric design make it less suitable for small, space-limited setups. Overall, this makes the most sense for small teams that require consistent, high-quality color printing with reliable multi-functionality.
Pros:- Fast print speed of up to 26 ppm in black & white
- All-in-one functionality including scan and copy
- Wireless and Ethernet connectivity for flexible setup
- Automatic duplex printing for efficiency
Cons:- Requires original HP toner with embedded chips, increasing cost
- Limited high-volume capacity — not ideal for large print runs
- Some users report intermittent connectivity problems
Best for: Marketing teams, small creative agencies, or offices needing sharp color output and fast multi-function features
Not ideal for: Home users or small offices with limited budgets, due to ongoing toner costs and occasional connectivity issues
- Product Dimensions:16.46 x 13.44 x 16.5 inches
- Maximum Media Size:8.5 x 14 inches
- Maximum Sheet Input Capacity:250 sheets
- Max Copy Speed:26 ppm
- Maximum Color Print Resolution:600×600 DPI
- Maximum Black & White Print Resolution:600×600 DPI
- Compatible Devices:Smartphones
- Color Depth:> 1 bpp
- Dual-sided Printing:Yes
Bottom line: This is a solid choice for small office teams that need reliable, high-quality color printing and multi-function capabilities, despite higher supply costs.
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan
This Brother model is tailored for small businesses or home offices prioritizing speed and affordability in black-and-white printing. Its 36 ppm speed outpaces many monochrome competitors like the Brother MFC-L2820DW, especially when handling larger print jobs. The compact footprint makes it suitable for tight spaces, while the auto document feeder and support for duplex printing reduce paper use and manual effort. Unlike color laser printers such as the HP Color LaserJet Pro, it focuses solely on monochrome, which keeps costs down but limits versatility. Toner management is straightforward, but compatible cartridges are necessary for optimal operation. This device is best for users who mainly need fast, reliable black-and-white printing and scanning in a small setup.
Pros:- Fast print and scan speeds of 36 ppm and 23.6/7.9 ipm respectively
- Compact, space-saving design
- Multiple connectivity options including wireless and Ethernet
- Automatic duplex reduces paper waste
Cons:- Limited to monochrome printing, no color option
- Toner replacement still needed over time, with associated costs
- No touchscreen or advanced interface features
Best for: Small business owners or home office users needing quick monochrome printing and scanning in limited space
Not ideal for: Creative teams or offices that require color printing or high-volume document production
- Print Speed:36 pages per minute
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Paper Capacity:250 sheets
- Connectivity:Wi-Fi (dual-band), Ethernet, USB 2.0
- Dimensions:Compact footprint
- Energy Star:Yes
- EPEAT Rating:Silver
Bottom line: This is ideal for small offices or home users focused on speedy, reliable monochrome printing without extra frills.
How We Picked
I evaluated these laser printer all-in-one models based on key factors that matter most to buyers: print speed, print quality, connectivity options, ease of use, maintenance costs, and overall value. I prioritized models that offer a balanced mix of performance and features, considering both home and office environments. The ranking reflects how well each device performs in everyday tasks, its durability, and how it stacks up against competitors in terms of price and versatility. Models with higher upfront costs were weighed against long-term savings and feature sets that justify the investment.Factors to Consider When Choosing Laser Printer All In One
Choosing the right laser printer all-in-one involves considering several important factors beyond just initial price. Understanding your print volume, color needs, and network setup can help you avoid costly mistakes. Balance your priorities between speed, print quality, and operational costs to find a model that fits your workflow. Think about future needs, such as expanding paper capacity or adding fax functionality, to ensure your investment remains relevant.Print Speed and Volume
For high-volume environments, look for models with faster print speeds—measured in pages per minute (PPM)—and larger input trays. This reduces downtime and minimizes refilling interruptions. Conversely, if your printing needs are light or occasional, a slower, more affordable model might suffice. Remember that high-speed printers tend to be more expensive upfront, so weigh this against your typical workload.
Color vs. Monochrome
If your documents mainly consist of text or black-and-white graphics, monochrome laser printers offer faster speeds and lower running costs. However, if you need vibrant color for presentations or marketing materials, investing in a color laser all-in-one becomes worthwhile. Just be aware that color models usually have higher initial costs and more expensive consumables, which can impact long-term expenses.
Connectivity and Mobile Printing
Wireless connectivity, Ethernet, and mobile printing support are essential for seamless integration into modern workflows. Check if the printer supports popular apps like Apple AirPrint, Google Cloud Print, or manufacturer-specific solutions. Reliable wireless setup reduces clutter and adds flexibility, especially in shared office spaces or home environments where multiple users need access.
Operating Costs and Maintenance
Laser printers are generally cost-effective over time, but toner cartridge prices can vary significantly. Consider the yield—how many pages a cartridge can produce—and the cost per page. A model with high-yield cartridges might cost more upfront but lower your ongoing expenses. Also, look for features like automatic duplexing, which can save paper and reduce manual effort.
Size, Design, and Ease of Use
Space constraints matter, especially in small offices or homes. Compact models save room but may have smaller paper trays or slower speeds. User-friendly interfaces, touchscreen controls, and straightforward setup processes make daily operation smoother. Also, evaluate the durability and build quality, especially if the device will undergo heavy use.
Frequently Asked Questions
Can I use a monochrome laser printer for color printing?
While technically possible, using a monochrome laser printer for color printing isn’t practical or cost-effective. Monochrome printers lack color toner cartridges, so they cannot produce color output. If you frequently need color documents, investing in a color laser all-in-one is the sensible choice, even if it costs more initially. For occasional color needs, a color inkjet might be more affordable, but for high-quality, high-volume color, a laser model is better.
How much should I expect to spend on toner cartridges over time?
toner costs vary widely depending on the model and page yield. On average, toner cartridges can range from $50 to $150 each, with high-yield options costing more upfront but lasting longer. For heavy users, choosing a model with high-capacity cartridges reduces the frequency and cost of replacements. Keep in mind that regular maintenance and replacement costs can significantly influence the total cost of ownership over several years.
Is wireless connectivity reliable enough for office use?
When properly set up, wireless connections in modern laser printers are generally reliable for office tasks. However, network stability can vary based on your Wi-Fi setup and environment. It’s advisable to ensure your Wi-Fi network is robust and that your printer supports the latest standards. For mission-critical printing, a wired Ethernet connection might provide greater reliability and speed.
Do I need a fax feature in my all-in-one printer?
Faxing remains relevant in some industries and offices, especially where document transmission is still mandated. If you rarely send or receive faxes, you can skip models with fax capabilities to save costs. However, if your business requires it, choosing a model with built-in fax ensures you won’t need an additional device, making your setup more streamlined.
Are color laser printers suitable for home use?
Color laser printers are capable of producing vibrant, professional-quality prints, making them suitable for home offices that handle color documents or creative projects. However, they tend to be larger and pricier than monochrome models, and the ongoing cost of toner is higher. If most of your printing is black and white, a monochrome laser printer offers a more economical and space-efficient solution.
Conclusion
For general office use where reliability and speed are paramount, the Canon imageCLASS MF465dw II makes the most sense due to its high throughput and expandable features. If you’re on a budget or need a simple monochrome device, the Brother DCP-L2640DW provides solid performance at a lower cost. For those who prioritize ease of use and affordability in a home setting, the HP LaserJet Pro MFP 3101sdw offers excellent wireless capabilities without breaking the bank. Business owners needing vibrant color output should consider the HP Color LaserJet Pro MFP 3301sdw, despite higher ongoing costs. Ultimately, your choice depends on your volume, color needs, and budget constraints.
